Fees & Services

Staying on top of your corporate governance and regulatory compliance obligations is becoming increasingly challenging. Our team of qualified Company Secretaries can aid in easing the regulatory burden, enhancing operations and safeguarding your corporate reputation with the aim of becoming a trusted, yet independent extension of your in-house team.

Kin CoSec offer bespoke Company Secretarial packages tailored to individual clients’ needs, from specific project support through to a fully outsourced solution. Our services cater for the needs of both publicly listed and private companies. Some of the services we offer (but are limited to) are as follows:

Corporate Secretarial & Administration Support for Private Companies

We offer an extensive range of company secretarial services to support organisations to function efficiently and meet their standard statutory compliance requirements. This includes the entire suite of company formation and secretarial services, including acting Share Registrar company administration and maintenance to ensure good corporate standing:

Company Formation & Administration

Our company formation service covers all the processes required to set up your limited company to include:

  • Electronic and printed certificate of incorporation
  • Electronic copy of the articles of association
  • Statutory registers
  • Issuing share certificates
  • Post incorporation administration such as
    • Change of company’s accounting reference date
    • First Board minutes
    • Appointing additional Directors
    • Allotting further shares

Registered Office

We provide a registered (London) office address and mail forwarding service.

Statutory Compliance & Transactional Company Secretarial Services

Our team will maintain the company’s statutory registers and produce the necessary documentation for day to day events and filings at Companies House, including annual confirmation statements, share allotments and transfers, changes in company officers, changes in capital, change of accounting reference date, shareholder meetings, production and filing of dormant accounts, as well as providing suitable board minutes for all these activities. As part of the service, we will run a diary system for your company to ensure that you never miss any filing deadlines.

The service can also include the provision of:

  • Acting as named Company Secretary
  • Preparation and Submission of Enterprise Investment Scheme forms (EIS1 and EIS3 Forms)

Company Records Review & Correction

If you are involved in acquisitions or disposals, or are trying to raise finance we can review your company records as a one-off exercise to ensure they are complete and up to date offering the following services:

  • Reconstruction of statutory records
  • Due diligence review of the status of corporate statutory records
  • De-registrations and other related services

Board & Committee Support for Publicly Listed Companies

Our experienced corporate secretaries offer a full suite of support for your Board and Committees which can be tailored to your specific business needs and requirements of which incorporates:

  • Convening, attending and recording board and committee meetings
  • Correlating and distributing of board/committee meeting packs
  • Agenda setting and recording of meeting schedules
  • Drafting board procedures and policies such as matters reserved for board decision and committee terms of reference
  • AGM and General Meeting support, planning and coordination including the preparation of notices and proxy forms, drafting the chairman’s script, advising on proxy voting and poll procedures and attendance at meetings
  • Providing assistance with Director onboarding and induction process
  • Implementing and advising on appropriate Board Evaluations to address the needs of the Chairman and Board and conducting a Board Effectiveness Review

Corporate Governance & Project Management

Our team is passionate about promoting Good Governance and we are committed to changing clients’ perception of governance from being a time-consuming burden to a hassle-free, professional way of working that sets your business apart. We believe governance does not have to be dull and onerous. When executed well, governance should be celebrated for enhancing operations and safeguarding your corporate reputation. We undertake corporate governance work for our clients on instruction which includes:

  • Good corporate governance reviews and implementation to ensure a company’s policies and procedures comply with current legislation and best practice
  • Stock exchange services (RNS Announcements) to the London and International Stock Exchange
  • Delivering on-going regulatory, compliance and corporate governance advice and support to directors and in-house company secretaries
  • Assistance with the preparation and review of the company’s annual report and accounts from a company secretarial and good governance reporting perspective
  • Assisting and coordinating of the company’s Annual Report in the new electronic format
  • Produce Market Abuse and PDMR documentation and policy review
  • Maintain Insider Lists and ensure Market Abuse Regulation (MAR) compliance

We provide Governance advisory and strategy implementation services across the following areas:

  • ESG Reporting (Environmental, Social and Governance Factors)
  • Employee Engagement Requirements and Strategy
  • Board Diversity Strategy including navigating The Hampton Alexander Review and The Parker Review
  • Adoption of new and emerging technologies to enhance governance strategies effectively future-proofing your Board

Other Services

Our affiliated company – Kin Fund Services also offer the following support services to Venture Capital Funds:

LP Funds

  • Fund Creation, Regulatory and Compliance Support
  • Fund Management
  • Fund Administration and Custodian
  • Investor and GP Reporting Portal
  • Fund Accounting Services

SEIS & EIS Funds

  • Appointed Representative
  • Regulatory and Compliance support
  • Fund Management
  • Fund Administration and Custodian

Fees

We offer bespoke company secretarial packages to cater for most budgets and which vary according to the requirements of our clients to include fixed-fee company secretarial work and hourly rate fees dependent on your business needs.

Please get in touch with our Head of Company Secretariat to discuss your governance requirements at dquinn@kincosec.com.